Trade Stand Terms & Conditions

1. Application/Acceptance: Applications for Trade Stand space must be made through the official online application process. The application must be fully completed, and the Exhibitor must agree to accept the relevant terms and conditions. Submission of application does not ensure allocation of trade space. Dobiefest reserves the right in its absolute discretion to reject an application for exhibition space, to reduce trade stand allocation, withdraw permission or close down an exhibition stand. The Exhibitor accepts that in applying for a stand allocation, he/she accepts that Dobiefest will not be responsible for any loss of profit, consequential loss or any loss whatsoever arising by reason of their participation at the Show. Exhibitors must obey all the rules of Dobiefest and obey any instruction from authorised personnel, before, during and after the show. Any disputes arising out of the conditions laid out by Dobiefest, between exhibitors or between the Show management and exhibitors, shall be resolved at the absolute discretion of Dobiefest. We will not tolerate verbal or physical abuse towards Dobiefest Staff – no benefit to either party.

2. Breach: Any breach of these terms and conditions by the Exhibitor shall, without prejudice to any other remedy available, entitle Dobiefest to cancel the agreement with the Exhibitor and remove or request the immediate removal of the Exhibitor and its property from the site.

3. Changes or Cancellations: Dobiefest reserves the right, at its reasonable discretion (which shall reference to weather forecasts and ground conditions) to postpone or cancel the Show, make amendments to the parameters of the site or the stand space and/or amend the planned times as set out. Dobiefest will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. Dobiefest shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lighting, explosion, drought, ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease or any other event outside reasonable control of Dobiefest.

4. Litter: The Exhibitor shall ensure that their Stand Space is tidy at all times and be responsible for proper disposal of any litter. The Exhibitor shall leave their Stand Space completely clear of litter, please use bins provided. The Exhibitor shall restore their stand space to its original condition. Any infringement of this condition may attract a fine.

5. Regulations and Health & Safety: The Exhibitor shall comply with all current regulations, including Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it. The Exhibitor shall comply with all directions of the Dobiefest Health & Safety Officer.

6. Stand Space: The Exhibitor shall ensure that all marquees, ropes, signs and other equipment are kept within the Stand Space at all times. The Exhibitor is not permitted to sub-let, transfer or share a Stand Space. Any activities that could infringe on the rights of other exhibitors must be avoided. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand Space. The Exhibitor shall not sell refreshments, food or drink for immediate consumption, as this infringes on the venues catering franchise agreement.

7. Trading and Selling of Goods: Dobiefest will not entertain the trading of goods and services that have not been declared on the official Trade Stand application. Trading and selling goods which may cause harm/issue is strictly forbidden, e.g. pellet guns, knives, balloons, water pistols, etc. Failure to abide by these Terms & Conditions will result in the goods being seized/impounded and the trader in question will be required to leave the Show grounds, Dobiefest will not entertain any claim for refund/rebate of trading fees or associated costs should this situation arise.

8. Entry of Stand Equipment & Business Times: Access is available for outdoor stands to set up from 12.00pm on Friday 12th September, and indoor stands from 4.00pm on the same day. The Trade Stand areas will be a PEDESTRIAN TRAFFIC ONLY AREA after 9.00am on Show Day, Saturday 13th September 2025. The Exhibitor shall ensure that their stand is attended and open for inspection by the Health & Safety Officer by 9.00am of the day of the Show. All trade stands must be open for business from 9.30am to 5.30pm on Show day. Stands must be completely dismantled and removed no later than Sunday 14th September. Security is the responsibility of the exhibitor.